QuayDot | Warehouse Automation, Billing & Ops Analytics

Your warehouse is operating without early warning signals.

We surface hidden billing risk, operational blind spots, and labor constraints early, using the exports you already pull from WMS, TMS, Excel and Quickbooks.

• Operational performance is fragmented, with no single view tying revenue, cost and volume together

• Billing errors and disputes surface late, after invoices go out or customers push back

• Labor decisions lag reality, because throughput and capacity signals arrive after the damage is done

• Operational performance is fragmented, with no single view tying revenue, cost and volume together

• Billing errors and disputes surface late, after invoices go out or customers push back

• Labor decisions lag reality, because throughput and capacity signals arrive after the damage is done

Book a 15 min Fit Call

Most warehouse teams already export the right data from WMS, Excel, and accounting — but those exports aren’t monitored as a single operational flow.

That’s why billing issues, margin leaks, and labor constraints show up late — after invoices go out, reports are reconciled, or the week is already lost.

The isn't a tooling problem. It’s the missing operational layer that turns raw exports into early warning signals.

Works best for warehouse teams that:

• Already export from WMS, TMS, Excel/Sheets, or QuickBooks

• Want earlier operational and labor signals — without replacing systems

Not for teams looking to replace their WMS, TMS or get free analysis.

3 upgrades we install to restore control and visibility

Built on the exports you already have. No system replacement.

Pilot 1

Billing Bridge

Turn WMS activity into clean, consistent invoices—without spreadsheet firefighting.

Standardizes WMS / activity exports
Flags billing exceptions before invoices go out
Creates draft-only QuickBooks invoices with full traceability

Result: Billing runs the same way every month — no double charges or last-minute fixes.

Turn WMS activity into clean, consistent invoices—without spreadsheet firefighting.

Standardizes WMS / activity exports
Flags billing exceptions before invoices go out
Creates draft-only QuickBooks invoices with full traceability

Result: Billing runs the same way every month — no double charges or last-minute fixes.

Turn WMS activity into clean, consistent invoices—without spreadsheet firefighting.

Standardizes WMS / activity exports
Flags billing exceptions before invoices go out
Creates draft-only QuickBooks invoices with full traceability

Result: Billing runs the same way every month — no double charges or last-minute fixes.

Automatic exception detection

Draft-only in QuickBooks

Pilot 2

Ops & Profit Board

See which customers and workflows actually make money—while there’s still time to act.

Revenue, labor cost, and margin by customer — in one view
Exception view highlights profit leaks and margin drift early

Result: You stop flying blind between billing cycles.

Profit by customer

Labor cost visibility

Pilot 3

Labor & Volume Signals

Spot bottlenecks and capacity issues before they turn into missed shipments or overtime.

Simple throughput KPIs (UPH, utilization)
Capacity vs demand updates automatically
Early alerts when flow starts to break

Result: Supervisors act sooner, not after the week is lost.

Capacity signals

Bottleneck alerts

Confirm fit and what we’d diagnose first. No prep. No file review on the call.

Book a 15-min Fit Call

How It Works

What Working With Us Actually Looks Like

A short, controlled engagement designed to surface problems early — before you commit to building anything.

Step 1

Flow & Data Review

We trace one real workflow using your actual exports (WMS, TMS, Excel, QBO) to see where errors, rework, or delays occur.

Analyzing current workflow..

Data Readiness

Process check

Efficiency check

Manual work

Repetitive task

Analyzing current workflow..

Data Readiness

Process check

Efficiency check

Manual work

Repetitive task

Step 2

Build a prototype + exception view (on your exports)

We model the workflow using your actual exports and surface exceptions early (duplicates, missing rates, orphan activity, mismatched totals). This proves feasibility before any build work.

class AutomationTrigger:
def __init__(self, threshold):
self.threshold = threshold
self.status = "inactive"

def check_trigger(self, value):
if value > self.threshold:
self.status = "active"
return "Automation triggered!"
else:
return "No action taken."
def get_status(self):
return f"Status: {self.status}"
class AutomationTrigger:
def __init__(self, threshold):
self.threshold = threshold
self.status = "inactive"

def check_trigger(self, value):
if value > self.threshold:
self.status = "active"
return "Automation triggered!"
else:
return "No action taken."
def get_status(self):
return f"Status: {self.status}"
class AutomationTrigger:
def __init__(self, threshold):
self.threshold = threshold
self.status = "inactive"

def check_trigger(self, value):
if value > self.threshold:
self.status = "active"
return "Automation triggered!"
else:
return "No action taken."
def get_status(self):
return f"Status: {self.status}"

class AutomationTrigger:
def __init__(self, threshold):
self.threshold = threshold
self.status = "inactive"

def check_trigger(self, value):
if value > self.threshold:
self.status = "active"
return "Automation triggered!"
else:
return "No action taken."
def get_status(self):
return f"Status: {self.status}"
class AutomationTrigger:
def __init__(self, threshold):
self.threshold = threshold
self.status = "inactive"

def check_trigger(self, value):
if value > self.threshold:
self.status = "active"
return "Automation triggered!"
else:
return "No action taken."
def get_status(self):
return f"Status: {self.status}"
class AutomationTrigger:
def __init__(self, threshold):
self.threshold = threshold
self.status = "inactive"

def check_trigger(self, value):
if value > self.threshold:
self.status = "active"
return "Automation triggered!"
else:
return "No action taken."
def get_status(self):
return f"Status: {self.status}"

Step 3

Readiness & Scope Decision

We determine what’s actually worth automating, what should stay manual, and where automation would create real ROI — before anything is built.

Our solution

≈ x3 ROI

Step 4

Continuous Optimization

Once live, we monitor exceptions, performance signals, and edge cases — improving accuracy and control as volumes grow.

Exception Monitoring

Continuously catch billing, data, and
edge-case issues.

Performance Signals

Track accuracy, throughput, and cost
drift over time.

Control at Scale

Maintain clean outputs as volume and
complexity grow.

Exception Monitoring

Continuously catch billing, data, and
edge-case issues.

Performance Signals

Track accuracy, throughput, and cost
drift over time.

Control at Scale

Maintain clean outputs as volume and
complexity grow.

Benefits

What You Gain — Without Replacing Your Systems

Real operational outcomes from the data you already export.

Faster Operational Decisions

Surface billing issues, labor signals, and throughput constraints early — so teams act before problems compound.

Faster Operational Decisions

Surface billing issues, labor signals, and throughput constraints early — so teams act before problems compound.

Faster Operational Decisions

Surface billing issues, labor signals, and throughput constraints early — so teams act before problems compound.

Fewer Billing Disputes

Clean, consistent invoices backed by exception logs reduce customer pushback and rework.

Fewer Billing Disputes

Clean, consistent invoices backed by exception logs reduce customer pushback and rework.

Fewer Billing Disputes

Clean, consistent invoices backed by exception logs reduce customer pushback and rework.

Always-On Visibility

Key signals stay available between billing cycles and reporting periods — not trapped in spreadsheets.

Always-On Visibility

Key signals stay available between billing cycles and reporting periods — not trapped in spreadsheets.

Always-On Visibility

Key signals stay available between billing cycles and reporting periods — not trapped in spreadsheets.

Less Leakage, Less Rework

Catch missed charges, duplicates, and labor misalignment before they hit margins.

Less Leakage, Less Rework

Catch missed charges, duplicates, and labor misalignment before they hit margins.

Less Leakage, Less Rework

Catch missed charges, duplicates, and labor misalignment before they hit margins.

Data-Driven Insights

Turn raw WMS, Excel, and QBO exports into usable insights — without rebuilding systems.

Data-Driven Insights

Turn raw WMS, Excel, and QBO exports into usable insights — without rebuilding systems.

Data-Driven Insights

Turn raw WMS, Excel, and QBO exports into usable insights — without rebuilding systems.

Built to Scale With Volume

As orders, customers, and labor grow, the system adapts — without adding manual overhead.

Built to Scale With Volume

As orders, customers, and labor grow, the system adapts — without adding manual overhead.

Built to Scale With Volume

As orders, customers, and labor grow, the system adapts — without adding manual overhead.

FAQs

We’ve Got the Answers You’re Looking For

Quick answers to your automation questions.

Will this work with our current WMS and spreadsheets?

Is this going to break our billing or operations?

What problems does this usually uncover?

How much time does this take from my team?

Do you review our data before we commit?

Will this work with our current WMS and spreadsheets?

Is this going to break our billing or operations?

What problems does this usually uncover?

How much time does this take from my team?

Do you review our data before we commit?

Still unsure? A 15-minute fit call usually clears it up.

Let automation do the Work so you can Scale Faster

See what’s really happening under billing, labor, and throughput — before it turns into cash or service problems.